Archive
July 2026 Articles
Paid Time Off on Paystubs: Accrued, Used, and Available Balance Controls
July 31, 2026
A technical guide for B2B payroll compliance on tracking PTO paystub balances, accruals, and usage to meet state labor laws and audit requirements.
Read article →Payroll Manager Permissions: Implementing Internal Controls and Access Segregation
July 30, 2026
Learn how to implement payroll manager permissions to separate approval, editing, and filing access to prevent fraud and ensure compliance.
Read article →Year-to-Date Payroll Totals: Why Every Paystub and Tax Report Must Tie Out
July 26, 2026
Master year-to-date payroll reconciliation. Learn how to tie out YTD paystub totals with payroll tax reports to avoid IRS penalties and audit triggers.
Read article →Employee Classification Changes: Moving a Worker from Contractor to W-2 Payroll
July 24, 2026
A technical guide for converting 1099 contractors to W-2 payroll. Learn the operational steps for tax compliance, IRS forms, and payroll setup.
Read article →Contractor Payment Controls: W-9 Collection, 1099-NEC Tracking, and Reimbursements
July 23, 2026
Operational guide for B2B contractor compliance. Learn W-9 collection protocols, 1099-NEC tracking, and IRS-compliant reimbursement workflows.
Read article →Overtime Payroll Compliance: Calculating Regular Rate, Bonuses, and Shift Differentials
July 22, 2026
Learn how to calculate the regular rate of pay for overtime compliance, including non-discretionary bonuses and shift differentials under FLSA rules.
Read article →Correcting Quarterly Payroll Taxes: A Guide to Form 941-X and State Amendments
July 21, 2026
Learn when and how to file Form 941-X and state payroll amendments to correct overreported or underreported taxes and avoid IRS penalties.
Read article →State Unemployment Wage Bases: How Employers Track SUI Limits by Worker
July 20, 2026
Learn how to track state unemployment insurance (SUI) wage limits per employee, manage multi-state compliance, and avoid overpaying payroll taxes.
Read article →Payroll for Remote Employees: Work Location Tax Setup and Compliance Checks
July 19, 2026
A technical guide for CPAs and business owners on setting up remote worker payroll, managing nexus, and ensuring state-specific tax compliance.
Read article →State Withholding Setup: Resident, Worksite, and Reciprocal Agreement Payroll Rules
July 18, 2026
A technical guide for CPAs and payroll managers on managing multi-state withholding, nexus rules, and reciprocal agreements for remote and hybrid teams.
Read article →Payroll Deductions for Retirement Plans: Employee Deferrals and Employer Match Records
July 17, 2026
A technical guide for CPAs and business owners on managing employee deferrals, employer match calculations, and payroll record-keeping for retirement plans.
Read article →Bonus Payroll Runs: Supplemental Wage Withholding and Net Pay Planning
July 16, 2026
A technical guide for CPAs and business owners on IRS supplemental wage withholding, the 22% flat rate, and bonus gross-up calculations.
Read article →Pre-Tax vs. Post-Tax Deductions: How Payroll Should Treat Benefits and Garnishments
July 15, 2026
A technical guide for CPAs and business owners on managing pre-tax and post-tax payroll deductions, including benefits and garnishments.
Read article →1099-NEC Year-End Preparation: Contractor Totals, TIN Checks, and Filing Controls
July 14, 2026
A technical CPA guide to 1099-NEC year-end compliance. Learn how to audit contractor totals, perform TIN matching, and establish internal filing controls.
Read article →Garnishment Payroll Basics: Priority, Disposable Earnings, and Paystub Lines
July 12, 2026
A technical guide for employers on calculating disposable earnings, managing garnishment priority, and proper paystub reporting for compliance.
Read article →Employee Address Changes: Payroll Tax, W-2, and State Withholding Impacts
July 11, 2026
Operational guide for CPAs and payroll managers on handling employee address changes, state withholding nexus, and W-2 reporting requirements.
Read article →New Hire Payroll Setup Checklist: Operational Compliance Guide
July 10, 2026
A technical guide for employers on new hire payroll setup. Learn how to manage W-4 payroll setup, I-9 verification, state withholding forms, and direct deposit.
Read article →Local Payroll Taxes: City, County, and Special District Withholding Workflows
July 9, 2026
A technical guide for CPAs and business owners on managing city, county, and special district payroll tax withholding and compliance workflows.
Read article →The Definitive Payroll Compliance Calendar: A CPA’s Operational Guide
July 8, 2026
Master your payroll compliance calendar with this technical guide for small businesses. Detailed daily, monthly, and quarterly tasks to ensure IRS and state compliance.
Read article →Payroll Calendar Controls: Pay Periods, Pay Dates, Holidays, and Cutoff Times
July 7, 2026
A technical guide for CPAs and business owners on managing payroll calendars, including pay period cutoffs, holiday adjustments, and banking deadlines.
Read article →Payroll Recordkeeping: What Small Businesses Should Save After Every Pay Run
July 6, 2026
A practical payroll recordkeeping checklist for small businesses, including paystubs, tax deposits, deductions, approvals, and audit support.
Read article →Managing Multi-State SUI: Unemployment Insurance for Remote Teams
July 5, 2026
A technical guide for CPAs and business owners on managing State Unemployment Insurance (SUI) for remote employees across multiple jurisdictions.
Read article →Filing Form 941: A Quarterly Federal Payroll Tax Compliance Walkthrough
July 4, 2026
A technical guide for businesses on filing Form 941, managing federal tax deposits, and meeting IRS quarterly payroll tax deadlines.
Read article →How to Correctly Classify Workers as Employees vs. Independent Contractors
July 3, 2026
A technical guide for businesses on worker classification. Learn the IRS and DOL tests to distinguish between 1099 contractors and W2 employees to avoid penalties.
Read article →Contractor vs. Employee: Onboarding, Tax Forms, and Payment Workflows
July 2, 2026
Compare the onboarding paperwork, tax forms, and payment workflows for independent contractors versus W-2 employees so you set up each worker correctly from day one.
Read article →Setting Up Your First Payroll Run: A Step-by-Step Operational Guide
July 1, 2026
A step-by-step operational guide to running payroll for the first time: gather worker data, verify tax setup, calculate gross-to-net, and fund the run on time.
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